This Privacy Notice describes how Le Management ApS, Le Management Sweden AB, Le Management DE Services GmbH, Le Management DE GmbH, Le Management Society, Little-People ApS & Nylon Studio ApS (hereinafter referred to as “We”, “us” or “LL Group”) process personal data.
1. Data controller
The legal entity who is responsible for the processing of your personal data is:
Lyne Lindberg ApS
Aaboulevarden 52, 2-4. floor
8000 Aarhus C
(+45) 88 77 59 00
Lyne Lindberg ApS is data controller for the following companies:
- Le Management ApS
- Le Management Sweden AB
- Le Management Society ApS
- Le Management DE GmbH
- Le Management Services DE GmbH
- Hood Agency ApS
- Wcph ApS
- Little-People ApS
Lyne Lindberg ApS is the data responsible to all its sister companies listed above and is responsible for the overall processing of personal data within LL Group.
Should you have any questions or concerns regarding the processing of your personal data, you are very welcome to contact us at [email protected].
You are welcome to contact us using one of the following languages: Danish, English, Swedish or German. All such communications are examined, and replies issued where appropriate as soon as possible. Please allow us a maximum of 14 days to process your request.
3. Which data do we collect about you and for which purposes
In the following we will account for the purposes of the data processing.
3.1. Delivery of services – Talents
In order for us to provide our core services as an agency, it is necessary for us to process your personal information. If you have chosen us to represent you as a talent, you have agreed for us to process information of you such as name, contact details, special markings, pictures, details for accounting, nationality, address, personal interests (which are compatible with the tasks we are performing – for example if you have experience with surfing and this is relevant to clients), date of birth, eye color and measurements. The legal grounds on which we rely in order to process your personal data is article 6.1.b. in the personal data protection act. In unique and individually assessed cases, it might be necessary to collect and process sensitive information directly, for example information related to your health. In such case the legal grounds for the processing is primarily found in article 9.2.a or subsidiary article 9.2.c.
Also, legal and regulatory obligations that we are subject to, such as keeping records for tax purposes or providing information to a public body or law enforcement agency, can in some cases constitute the legal grounds for the processing your personal data, please cf. article 6.1.c.
We collect the information directly from you. Information can also be collected by using our homepage.
Information collected is kept for as long as it is necessary to perform our agreed tasks. Should you decide to end the cooperation, we will store your information up to 1 year after the end of our cooperation. In specific cases we can keep the records for a shorter or longer period of time, hereunder to comply with regulatory obligations.
3.2. Delivery of services – Clients
In connection with the services we perform to clients, an account will be opened in our booking and CRM system. To each account one or more contacts will be attached. If you are one of these contacts, we will process information about you. The processing of data is necessary for the performance of a contract or agreement that clients enter into with us, cf. article 6.1.b. subsidiary the processing can also be based on article 6.1.f.
We process information that you transfer to us via email or telephone or from publicly available sites, like your LinkedIn profile. This information is name, position, email, telephone and place of employment.
Business records related to previous clients and collaborations are kept on record for 5 years, running from the most recent collaboration between us and the client. In specific cases this be can extended due to regulatory requirements.
Contracts containing usage rights are kept on record for 20 years following the completion of the agreement. These contracts will contain name and email account.
3.4. Manage and improve our website
Furthermore, we use Google Analytics to collect certain information about the visitors of our homepages.
3.5. Job applications
In connection with open job positions, we keep the personal information from candidates up to 6 months after we have received the application.
3.6. Customer service
When you contact us via e-mail, phone etc. we process the information you send to us. The processing of data is necessary for us to complete your request. The legal grounds on which we rely in order to process your personal data is article 6.1.b. in the personal data protection act. The information is processed for as long as it is necessary to complete your request. We will store the information up to 1 year after the completion of the request.
4. Recipients of personal data
We may transfer your personal data disclosed by or collected from you to the following categories of entities:
- Group connected entities
- Salary agencies
- IT-providers, such as by way of example; e-mail, Cloud Services, telephone and internet.
- Client Relation Management Systems
- Project Management Tools
- Travel agencies
- Official entities
- Legal advisors
- Clients and client prospects (Only relevant to services performed after point. 3.1.)
In some cases, to perform our services under section 3.1, it might be necessary to transfer personal data to recipients in countries outside the EU/EEA or international organizations, in such cases the legal grounds for this is article 49.1.c.
5. Your rights
Subject to the conditions set out in the personal data protection act, you are entitled to enjoy the following rights:
- The right to request access to your personal data
- The right to rectification of your personal data
- The right to erasure of your personal data
- The right to restriction of processing
- The right to data portability
- The right to object against the processing of your personal data
Please note that the rights are not absolute, as they should be balanced against legal obligations and our legitimate interests.
You have the right to file a complaint with the competent supervisory authority, which in the case for us is “The Danish Data Protection Agency” (Datatilsynet). More information can be found here: www.datatilsynet.dk
7. Revision of our privacy notice
We keep our privacy notice under regular review and thus the notice may be subject to changes from time to time. The date of the latest revision of the can be found on the bottom of this page. Any new modified or amended privacy notice will apply as per the revision date. Therefore, we encourage you to periodically review this statement to be informed about how we are protecting your information.
Revision date: 05.02.2020